Parish Council Meeting September

January 22, 2026 Hannah Hulme Hunter

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, Cllr Judge and 6 members of the public.

022/224 To receive apologies for absence
Apologies were received for Cllr Keeping.

022/225 To receive any declarations of interest.
Cllr Spring declared an interest on Planning Application 22/02892/APP – 34 Brae Hill

022/226 To approve the minutes of the meeting held on 19 July 2022
The minutes from the meeting were signed and approved. Cllr Tuffley proposed and Cllr Slater seconded. The decision was passed unanimously

022/228 Planning applications

22/03178/ATC
The Pointer PH The Pointer Ph 27 Church Street Brill Buckinghamshire HP18 9RT
T1 Prune from building to clear by 1m T2 Fell T3 Fell
No Objection – Cllr Slater raised a comment about the meaning of partial Ash Dieback

22/02892/APP
34 Brae Hill Brill Buckinghamshire HP18 9TF
Householder application for erection of side extension and wooden deck to rear (retrospective)
No Objection - The Parish Council does however want to raise two points for the attention of the Planning Officer: The plans for the additional structure has further reduced light into the neighbouring property. The Parish Council notes this work was done without planning consent and would expect any future work to be done after planning permission has been granted

22/02684/APP
27 The Green Brill Buckinghamshire HP18 9RU
Householder application for single storey rear/side link extension, conversion of existing outbuilding to ancillary annexe and garden store, and external works to include the creation of external steps, extension and upgrade to paving area and adjustment of boundary wall
No Objection

022/055 Resignation of Cllr Hulme Hunter as Vice Chair / Appointment of new Vice Chair
It was proposed for Cllr Springs to be the new Vice-Chair, seconded by Cllr Hulme Hunter and unanimously agreed.

022/056 Quarterly Review of Parish Council Finances
The clerk outlined the current financial position of the Council, and finances being spent.

It was agreed for Cllr Keeping to be finance Councillor. As part of the role, Cllr Keeping will work with the clerk over the finances providing scrutiny and spot checks as an internal control.

It was also agreed for a finance committee to be created comprising of Cllr Keeping, Cllr Judge, The Chair (currently Cllr Tuffley) and the clerk. The finance committee will meet quarterly with an additional budget meeting in November. The budget will then be brought before the full Council at the November / December meeting.

022/057 Removal of Sensory equipment from the Play Area

Cllr Springs expressed her desire to have the equipment dampened with softer beaters as well as implantation of signs.
Cllr Judge stated it was very important to go back to the funding providers to feedback the issues that have arisen over the equipment so that they can be taken into account in future projects. Cllr Judge also noted that the removal of the beaters may have reduced the impact on neighbours. If the equipment was modified to reduce the volume permanenly and soft beaters supplied, this might be acceptable to neighbours, but the situation should be kept under review as the well-being of neighbours is a priority. .
Cllr Slater expressed her determination against moving and segregating the sensory equipment from the other equipment. The ideas put forward by the Play Area committee were interesting and worth exploring.
Cllr Hulme Hunter stood by her original proposal (made and voted on in July) to remove the sensory play equipment from the area. She would like the equipment to be moved to the copse in the middle of the playing fields and for the sound to be muffled/dampened.

The Council resolved to dampen the equipment and leave it in the Play Area, with new softer beaters. The noise levels of the equipment will be kept under constant review. The Council will also consult on this proposal with the immediate neighbours.

022/058 Parish Council Policies

Biodiversity Policy
Cllr Slater proposed to remove the final sentence. This was seconded by Cllr Tuffley with 3 agreements and one neutral. The policy with this amendment was adopted and to be reviewed annually.
Re-adopt the Code of Conduct
The Code of Conduct was reviewed and adopted by the Council and to be reviewed annually.

022/059 The Green / Common

To review the request to lay a commemorative plaque by the Diamond Jubilee Oak on the Green.
Cllr Slater, whilst appreciated the idea, was concerned regarding the precedent that would be set for the future.
Cllr Tuffley proposed for a commerative plaque set into the ground by the Jubilee Oak. Cllr Judge seconded and it was agreed by three votes to one abstention. Cllr Springs to work with Dave Munson on the design and wording of the plaque.
Review the request for service and repair of the Commander Mower
Cllr Slater proposed to pay for the repair of the Commander Mower. Seconded by Cllr Tuffley and unanimously agreed.
To receive the report from the first meeting of the Brill Common & Village Greens Advisory Group
Cllr Slater updated that the meeting was very successful in bringing the various groups together. The process is still a work in progress and the minutes form the meeting will be sent out shortly. Currently one member of each group attends the meeting and able to bring one additional person. The next meeting is scheduled for December.
To receive an update of the meeting regarding encroachment on the Village Green
Cllr Slater expressed concern that the Council has not been as robust on encroachment as it should have been. It is important to make it clear, this is not Council policy and the Council is intent on taking a strong position on encroachment. It was also agreed to have a Working Together meeting to review the current list of possible encroachments in the Parish.
Cllr Judge updated on the meeting with the residents at Carson Cottages. It has been difficult to establish the boundary between the property and the Village Green. But after a positive meeting with the residents in question, they have taken steps to remove items from the Green including the fence that had been erected.

022/060 Roads & Traffic

To receive and hear the proposal for first stage of managing parking in the Memorial Hall Car Park
The funding has been received by Haddenham & Waddesdon Community Board for the Speed Indicator signs. The Council will be receiving two devices. The cost to the Parish Council will be £3295 for the two devices (50% of the cost) plus £200 for installation on existing poles and £750 for installation of any new poles. A fee of £165 is also payable to Buckinghamshire Council for a license for each new pole.
Cllr Judge proposed taking forward the previous plans to install the bollards on the pavement alongside the Memorial Hall and to ask the LAT for a quote for the work.
Cllr Judge proposed in conjunction with the BMH committee to trial a ‘P’ sign on the Memorial Hall car park for three months, to encourage use of the car park rather than parking on the road. A trial period was needed to check that parking for users of the Memorial Hall would not be adversely affected. This was seconded by Cllr Tuffley and unanimously agreed.
Cllr Judge had been contacted by a resident about parking at the end of Church Street with the cars possibly blocking access for emergency vehicles. Cllr Judge to contact the LAT to establish what is permissible to discourage parking, including primrose lines.
Cllr Judge also updated that there may be significant delays in any works due to the change in Highways contractors at Bucks Council
Update on the placement of electric vehicle charging points in the Parish.
Councillor Judge proposed putting in a request for charging points in the Memorial Hall car park. This was seconded by Cllr Slater and agreed unanimously.

022/061 Parish Council Liability Insurance
The Council agreed the Liability Insurance at a cost of £2,580.83

022/062 Registration of Brill Memorial Hall on the Land Registry
Cllr Springs proposed starting the process for registering the Brill Memorial Hall on the Land Registry. This was seconded by Cllr Tuffley and unanimously agreed.

022/063 Brill History Book
Cllr Hulme Hunter proposed presenting a copy of the new book The Kings at Brill by Mike Farley, to the school as a gift from the Parish Council. This was agreed.

022/064 Dog Excrement on the Playing Field
Cllr Hulme Hunter updated that the school has agreed to ask the children to make posters asking residents to pick up the dog poo. The posters will be judge by the PC on which to be used.

022/065 Confirmations
The PC confirmed the decision to match fund the new defibrillator at the Sports & Social Club
The Council confirmed payment for Tim Patrick for the removal of Ragwort
The Council confirmed Bucks Energy utility contract renewal

022/066 Communications Database
Cllr Hulme Hunter reported that most items on the database are completed with only a few recent additions outstanding. It is important that a copy of the database is put before the council at each meeting for a more detailed review by all councillors.

022/067 Receipts and Payments

September Payments

Aspire – Grass Cutting £528.00
R Damerell £535.60
HMRC £126.40
BALC – Right of Way Training £70.00
Oxford Oak Tree – Work on Span Green £336.00
Gordon Govier – Noticeboards / Dog Bins £60.00
BT £57.76
Bucks Council – Bin collection £27.40
Rob Timms – Emptying Bins /Noticeboard / New Dog Bins £477.50
Tim Patrick – Ragwort Removal £240.00
Owlsworth – Windmill repair £9,000
J Tuffley – Map Print £7.60
Hannah Hulme Hunter – (Line Marker, Table Tennis, Bulletin board pins, Google workshop Jan-June) £46.99

September Receipts

Bucks Council – 2nd Precept 23,087.50
HMRC – VAT Reclaim £22,335.83
Brill Society £7,500

Meeting closed at 10pm

A confidential session followed the conclusion of the public meeting

022/047 The Walks

A formal thank you to be made to Tim Patrick for all the work he has done recently on The Walks and to Tony Bostrum for the signs he has made and welcome Elaine Dickinson as the new Chair of the Walks Committee. Also a formal thank you to Mollie and Colin Buggey for all their work on the walks over the years.

Cllr Slater reiterated the above expressions of gratitude to Mollie and Colin Buggey and the others mentioned.

ACTION No further action required

022/048 Dropbox

To review the Dropbox storage trial and Resolve which option to adopt.

Cllr Judge and the Clerk have set up a trial version of a Dropbox business account and have circulated two methods of accessing files. He will send out further tasks to enable us to fully access the system. If all goes well, Cllr Judge proposes we sign up for a full version. He will then negotiate a non-profit making discount.

Cllr Judge proposed that if all goes well with the trial we adopt Dropbox without further discussion. Seconded by Cllr Hulme Hunter and agreed by all.

ACTION Cllr Judge to work with the Clerk to expedite this project.

Cllr Keeping suggested we hold training session in the use of Dropbox to ensure we use this facility to its full advantage. To plan at a later date.

Cllr Hulme Hunter reminded us of our ambition to scan and file old paper-only files. Because Dropbox enables word searching even in PDFs, this could be done in bulk. To discuss at a later meeting.

Cllr Judge suggested we review out broadband subscription in view of Gigaclear’s arrival in the village

ACTION Clerk to review costs of current broadband and compare with Gigaclear

Parish Council Meeting held July 19th 2022

January 22, 2026 Hannah Hulme Hunter

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter (Minutes in Clerk’s absence), Cllr Slater, Cllr Springs (from 8pm), Cllr Judge, Cllr Keeping and 3 members of the public*

022/025 To receive apologies for absence.

No apologises (except from the Clerk)

022/026 To receive any declarations of interest.

No declarations of interest

022/028 To approve the minutes of the meeting held on June 21st 2022

The minutes of the meeting were agreed and signed as a true record of the meeting. It was noted that an extraordinary meeting was held on July 7th 2022 to sign the auditor’s report since this had not been ready for the full council meeting. The Annual Governance Statement, Accounting Statements and Annual Internal Audit Report 2021/22 are on the website but the full accounts have not yet been uploaded due to technical difficulties. This will soon be rectified.

022/029 Planning applications

22/01986/ALB
Little Granary House 33 The Square Brill Buckinghamshire HP18 9RP
Listed building application for Refurbishment of existing building, internal re-configuring layout, demolition of rear glass lean to and replace with new extension, replace windows to rear elevation, PV installation and construction of new garden room studio. Deadline for comments: 19 July 2022 Decision: No objections

22/01985/APP
Little Granary House 33 The Square Brill Buckinghamshire HP18 9RP
Householder application for Refurbishment of existing building, internal re-configuring layout, demolition of rear glass lean to and replace with new extension, replace windows to rear elevation, PV installation and construction of new garden room studio. Deadline for comments:19 July 2022 Decision: No objections

ACTION Clerk to notify this decision in the usual way, please

022/044 Lease for the Scout Hut

To approve the new Lease for the Scout Hut.

Due to time constraints, an extraordinary meeting was held on July 4th to review and sign the lease. No changes were made to the terms.

022/045 Request from Brill Scouts to stage annual firework display on the playing fields in November 2022

To Review and resolve the request.

We support this event and give our permission for Scouts to use the playing fields for this purpose - but we would very much like them to consider using so-called “quiet fireworks”, if financially feasible.

ACTION Clerk to communicate this decision and suggestion to the Scouts.

022/046 The Common

Proposal to:

To take on recommendations made in BBOWT report and start actioning them.
To continue collaboration with Alex Cruickshank BBOWT regarding Common Management and agree further costs for ongoing advisory work and attendance at Common Management meetings.
Apply for grant to Heart of Bucks to get colour map/Production of a bold and colourful map of Brill Common, highlighting wildlife and other features that may be seen by residents, visitors, public rights of way and informal tracks. This will include about 10 illustrations of relevant species and landmarks, such as the windmill, Bee Orchid, Marbled White butterfly, Common Lizard, Ragged Robin etc. Illustrations will be produced as digital vector graphics and will be provided as SVG, PNG or PDF format, as required.

Cllr Slater told us that BBOWT consultation period with the councillors is now closed, although Alex Cruickshank (AC) is happy to continue to answer councillors’ questions. However, his initial financial agreement with the PC has now come to an end. Do we want to extend this?

Cllr Slater has been told by volunteers involved that the proposed management committee needs a third party involved in order to be workable. Cllr Judge felt there should be very clear and measurable terms of reference for his continued involvement and for the role of the management committee. Cllr Slater reminded us that a fundamental element of the report is that the PC will be ultimately responsible and decision maker if there is a divergence of opinion.

Cost of on-going support from AC would be £385 for one day a month. The proposal was that we engage AC for 12 months and then review both the management process and his involvement.

Cllr Springs pointed out the value of having external and impartial expert input; of professionalising our management the common.

Cllr Keeping asked what AC’s role would be outside the four committee meetings a year. Cllr Slater said this could be assistance with grant applications, supervision of work, further exploration of the common.. It was suggested that we put a cap of 12 days’ work for the first 12 months.

Cllr Slater reminded us that AC’s role is as much about people as wildlife. Cllr Judge suggested we ask AC to prepare ToR for both his role and the management committee.

Cllr Tuffley seconded Cllr Slater’s two proposals. All councillors present agreed.

ACTION Cllr Slater will talk with AC regarding ToRs and his continued involvement.

Cllr Springs wondered if the common could be used as training ground for trainees wardens or similar. Cllr Slater felt that another meeting with AC in early Autumn would he helpful.

The third proposal concerns developing a detailed pictorial map of the common. This would be produced by AC for £1200. Grants are available and Cllr Slater is confident we would be successful. Heart of Bucks is one possible source of funding.

Cllr Springs reminded us of an earlier suggestion to provide a tactile and accessible information board for the common. Could there be one of these, too? The H&W Community Board may be a source of funding for this sort of project.

ACTION Cllr Slater to get three quotes for a pictorial map of Brill, and to explore additional tactile interpretation

022/047 The Walks

Cllr Slater reiterated the above expressions of gratitude to Mollie and Colin Buggey and the others mentioned.

ACTION No further action required

022/048 Dropbox

To review the Dropbox storage trial and Resolve which option to adopt.

Cllr Judge proposed that if all goes well with the trial we adopt Dropbox without further discussion. Seconded by Cllr Hulme Hunter and agreed by all.

ACTION Cllr Judge to work with the Clerk to expedite this project.

Cllr Keeping suggested we hold training session in the use of Dropbox to ensure we use this facility to its full advantage. To plan at a later date.

Cllr Judge suggested we review out broadband subscription in view of Gigaclear’s arrival in the village

ACTION Clerk to review costs of current broadband and compare with Gigaclear

022/048 Communications Database, including related items on Roads and Traffic, and Jubilee Trees

(1) Cllr Judge asked for permission to order two MVASs through the Community Board at a cost of £3295 for two. Seconded by Cllr Springs and agreed by all.

Cllr Judge said the plan is to have three poles so we can move the two MVASs. Cllr Springs wondered if four would be appropriate to enable us to monitor all four access roads. Cllr Judge will investigate associated costs.

(2) Cllr Judge reported that the county-wide EV charging point project is focusing on larger carparks in bigger towns - so there are no plans for Brill at this time.

(3) Cllr Judge reported on another item raised in a recent CB meeting; a proposal that a supplier of e-bikes come to Brill to explain and promote their use. Cllr Slater suggested this idea be discussed with Brill Climate Action Group since they are planning an Autumn event promoting climate-related resources and services.

(4) Cllr Judge told us that the Local Area Technician (Highways) is coming to Brill on July 21st to discuss parking signs for the Memorial Hall car park, the school warning sign on Temple Street, parking on Sun Corner and parking in general, dropped kerbs, possible replacement of village sign after shotgun damage, and any other matters that arise. He also reminded us the road damage down Brae Hill Close has been reported to the Claims department for action.

ACTION Cllr Judge to take forward all these projects. The other councillors expressed their gratitude for him taking on this complex and demanding area of work.

Another action arising from the Communications database was Jubilee Trees. Cllr Slater circulated a map showing the proposed sites of the trees prepared by Jayne Gibson-Harris. Exact species could not be charted because we do not know how many trees will be supplied but will include hawthorn, cherry, dogwood, silver birch, hazel, and rowan.

Cllr Slater told us of another request to plant four black poplar trees on the boundary between The Walks and the common. This is a rare tree, almost unique to Aylesbury Vale. The councillors agreed that this would be a welcome addition.

Cllr Slater told us that the area for the black poplars was close to the area now used by Brill School’s Forest School. The School - and other groups - can no longer use Chinkwell Woods following a Forestry Commission decision. Cllr Hulme Hunter suggested that the PC express their concern about this decision; generations of Brill children have enjoyed the woods.

ACTION Cllr Tuffley to talk with Brill School about the possibility of a representation on this matter to the Forestry Commission

Cllr Hulme Hunter said she was not happy with the siting of the trees along the path in the middle of the playing fields, since these would eventually disrupt the view from the Sports & Social Club. Cllr Keeping expressed concerns about the proposed trees on the west side of football field in front of houses on Temple Street and Godfrey’s Close. He asked if these residents had been consulted.

Cllr Tuffley proposed that we support the planting scheme in general with these two reservations. Cllr Keeping seconded. Everyone agreed.

ACTION Cllr Tuffley to communicate this decision to Jayne Gibson-Harris.

Cllr Springs suggested that the Brae Hill (in particular, at the junction with Brae Hill Close) could be considered as a possible location for some of the trees if there are “surplus” trees. Cllr Hulme Hunter said that consultation with residents was still paramount.

Cllr Keeping proposed that the tree planting map is made public, on the website and in the PC office. Cllr Hulme Hunter seconded. Everyone agreed that the map could be displayed for a period of four weeks.

ACTION Cllr Hulme Hunter to organise.

Cllr Hulme Hunter presented a redacted section of the June/JulyCommunications Database for information and discussion and/or decisions.

There were no concerns or questions

Cllr Springs read an email from the Memorial Hall Committee asking the PC to consider making a grant as we have done in previous years, a suggested figure being £2,500. Cllr Hulme Hunter reminded councillors of the need for groups requesting money to complete the Section 137 Grant Application Form, regardless of longevity of arrangement.

ACTION Cllr Springs to ask the Memorial Hall Committee to compete the 137 Form https://www.brillparishcouncil.co.uk/grant-application

Cllr Keeping reported serious fly-tipping in the area of the common used by the Forest School (abutting The Walks; sometimes called Badgers’ Dingle); including rusty barrels and a mattress.

ACTION Clerk to ask the people who removed fly-tipping from windmill carpark to quote to remove these items (Cllr Keeping to guide the Clerk to the spot)

Cllr Hulme Hunter pointed out that the PC still owes The Brill Society £2000. The Society completed the 137 Form and we paid their 2021 grant earlier in the year and should now pay their 2022 grant, as agreed. We should also consider making a contribution to Brill Sailers, the Windmill Repair Fund.

ACTION Cllr Hulme Hunter to discuss payment with the Clerk

022/050 Receipts and Payments

July Payments

Aspire – Grass Cutting £528.00
R Damerell £535.60
HMRC £126.40
J Tuffley – Table Tennis Equipment £22.99
J Tuffley – APM refreshment £15.50
Bridget Knight – Internal Audit £90.00
BT £57.76
Bucks Council – Bin collection £27.40
Rob Timms - Bins £100.00

June Receipts

Interest £12.24
FCC Grant £44,363.55
Play Area £20.00

All payments proposed by Cllr Tuffley, seconded by Cllr Slater and agreed by all present. Cheques were duly signed by Cllr Hulme Hunter and Cllr Keeping

ACTION Clerk to make payments as agreed

Comments from the public at the start of the meeting

Disappointment over Bruene Abbey School’s decision not to use Brill’s playing fields which could have been advantageous for both parties. Cllr Tuffley pointed out that it was Bruene Abbey that decided to use Ashendon’s facilities instead of those of Brill.

Disappointment over apparent rejection of mobile coffee van’s request to park on the common. Unfortunately, the minutes are misleading on this point. Cllr Hulme Hunter explained the situation to date and said we are sorry the minutes do not give a clear account of this fluid situation.

Question about common registration; are we applying for “registration of caution” or “first registration”? Cllr Slater replied that the PC’s specialist solicitor is still investigating this matter on our behalf. Mr Turner has some information about the previous PC’s work on this which he will share with Cllr Slater.

Parish Council Meeting held June 21st 2022

June 21, 2022 Hannah Hulme Hunter

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, Cllr Judge and 5 members of the public.

022/025 To receive apologies for absence.
Apologies were received for Cllr Keeping

022/026 To receive any declarations of interest.
Cllr Tuffley declared an interest in Planning item 22/01736/APP - 12 Temple Street Brill Buckinghamshire HP18 9SX.

022/028 To approve the minutes of the meeting held on 17 May 2022
The minutes of the meeting were agreed and signed as a true record of the meeting.

022/029 Planning applications

22/01875/CPL
19 High Street Brill Buckinghamshire HP18 9ST
Certificate of lawfulness for proposed conversion of loft to habitable use
25 June
N/A

22/01756/COUAF
Touchbridge Farm The Spans Brill Buckinghamshire HP18 9UJ
Determination under Class R of Part 3 of Schedule 2 to the Town and Country Planning (General Permitted Development) (England) Order 2015 (Amended) as to whether prior approval is required in respect of transport and highways impacts, noise impacts, contamination risks and flood risks for the change of use of existing agricultural buildings to a flexible use within Storage or Distribution (Use Class B8)
22 June
Neutral

22/01736/APP
12 Temple Street Brill Buckinghamshire HP18 9SX
Householder application for single storey rear extension
23 June
No objections

22/02097/ATC
6 Church Street Brill Buckinghamshire HP18 9RT
Cherry tree in private garden has been very badly pruned by previous owner/gardener and an ARB Approved Contractor says there is no chance to change the shape of the tree as it has been too heavily reduced and lacking vitality. Cherry tree has also been planted up against a building belonging to the Allotment and could be causing damage to their structure due to the roots.
29 June
No objections - but the Parish Council suggested the residents may want to consider planting a new tree in place of the removed tree.

022/030 War Memorial Garden
Cllr Hulme Hunter proposed establishing some quotes for tidying and redesigning the war memorial area. This work would be planned for October ready for November. The Parish Council unanimously agreed.

022/031 Road & Traffic
Cllr Judge thanked Elaine Hassell (Community Board Manager for Haddenham and Waddesdon Partnerships, Policy and Communications) for her advice on options for roads and traffic issues for the village. Cllr Judge will prepare a report on recommendations for discussion by the Council in September.

Cllr Judge confirmed that Elaine Hassell is currently sourcing the Speed Indicator Devices. The Council will need to purchase the three poles to move the indicators to different venues. Training is provided

Cllr Judge is also sourcing car parking signs. Elaine Hassell has put Cllr Judge in touch with the parking team. Once these have been sourced and the LAT will put these up.

The final area Cllr Judge is focussing on sites for electrical chargers for vehicles.

Cllr Judge will contact Lee Turnham, Bucks Co-ordinator for Community Speedwatch.

022/032 Bench Requests
Cllr Springs updated on the proposed bench policy. The Parish Council agreed to adopt an approved bench which applicants will be required to purchase.

The Parish Council resolved to agree to the outstanding four requests, with the caveat that the bench to be installed will be the approved bench. The Parish Council will meet with the applicant to confirm the exact location.

022/033 Playground Musical sensory equipment

Cllr Tuffley updated that there have been complaints received from residents over the musical sensory equipment and the noise that they give out. There have been proposals to dull and soften the noise. However, it has been proposed to move the musical equipment to the small copse of trees on the playing field adjacent to the path.

Cllr Hulme Hunter updated that the musical equipment has had a big impact on the mental health of one of the elderly residents in the area and that her quality of life has significantly reduced. The sound can also be seen as a noise nuisance and so it is incumbent of the Parish Council to take action.

Cllr Judge strongly supported Cllr Hulme Hunter that the impact on mental health needs to be a focus for the Parish Council. Cllr Judge also expressed concerns that simply moving the equipment will not resolve the issue.

Cllr Slater proposed contacting other villages and the National Autistic Society to establish if they have been in the same situation and if they have a solution.

Cllr Springs stated her concerns over moving the equipment and the impact this would have on the inclusiveness of the Play Area.

Cllr Hulme Hunter proposed that the equipment is removed from the Play Area and a decision to be made for where this will be re-sited. It was also proposed for the Parish Council take responsibility of replacing the equipment of similar or equal inclusivity.

The proposal was agreed by 4 votes to 1 with Cllr Springs objecting.

022/034 Dropbox
Cllr Judge circulated proposals for a repository of documents which can be stored and shared easily. Cllr Judge proposed signing up for the Dropbox free trial for a month to see how it works. It can then be decided if this new system works. The Council unanimously agreed

022/035 Communications Database
Cllr Hulme Hunter shared the communications database to updated the Cllrs on the current communications to the Parish Council.

022/036 Mobile Cafe
The application for a Mobile Café has changed from the mobile converted horse box to one of three options:

Option 1 - To open Thursday - Sunday, for example, and we keep the van on site for this period, moving it away on a Sunday afternoon and back the following Thursday morning

Option 2 – To sell coffee from inside the windmill, with a percentage of our profits would go towards the maintenance of the windmill.

Option 3 - To use a small, permanent hut-type structure from which to sell the coffee.

It was agreed that it would contravene the Commons Act to have a permanent hut on the Common. It was also agreed to refuse the permission for the option to have the van on the Common Thursday – Sunday.

Cllr Judge recognised the concerns around the timings of the van being on the Common, but before the proposal was dismissed highlighted that the ice cream van is accepted and the Parish Council could consider if a similar arrangement might be made for the coffee van. However, it was confirmed that in principle the ice cream van is on the highway and therefore not on Parish Council land.

Cllr Slater stated concerns following conversations with residents over the impact the mobile café would have on the current businesses.

Cllr Springs raised concerns over the ecological aspects. There were also concerns over waste.

Cllr Hulme Hunter stated that she is broadly in favour of the proposal but not having the van on the Common between Thursday – Sunday.

A resident raised his primary concern that it is not in keeping with the area and that this would potentially have a damaging impact on the view of the area.

The secondary concern is the potential damaging impact this might have on the businesses in the village. The other aspects are a concern over the toileting facilities, concern over the theft of the vehicle and what contribution will this make to the village. The resident also asked who would provide the trading license. This was confirmed to be Bucks Council.

It was agreed that none of the options outlined were suitable for The Common and so on the current basis the request was refused.

022/037 Playing Field Request
The Parish Council Resolved to place the item onto the next Agenda to wait and see if a response is received from Brill School.

022/038 Audit

To receive the Internal Auditors report – This was delayed to the next meeting*
To approve and sign the Annual Governance Statement 2021/22 - This was delayed to the next meeting
To approve and sign the Accounting Statements in the Annual Governance and Accountability Return 2021/22 - This was delayed to the next meeting

022/024 Receipts and Payments

June Payments

Aspire – Grass Cutting £528.00
R Damerell £535.60
HMRC £126.40
BBOWT – Work on Common Mgmnt £2,422.32
BT £57.76
Bucks Council – Bin collection £27.40
BVCH – Quarterly HLS £600.00
Sarah Frewin – Garages £50.00
Rob Timms – Bins £100.00
Discovery £41,666.40

June Receipts

Interest £12.24

Parish Council Meeting held on May 17th 2022

May 17, 2022 Hannah Hulme Hunter

Note no meeting held in April due to unforeseeable circumstances.

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, Cllr Keeping and 5 members of the public.

022/001 Appointment of Chair

Cllr Hulme Hunter proposed Cllr Tuffley as Chair of the Parish Council, Cllr Keeping seconded and was unanimously agreed by the Council

022/002 Appointment of Vice Chair

Cllr Slater Proposed Cllr Hulme Hunter as Vice-Chair , Cllr Keeping seconded and was unanimously agreed by the Council

022/003 To receive apologies for absence.

No apologies were received

022/004 To receive any declarations of interest.

No Interests were declared

022/005 Co-option of Steven Judge

The Parish Council unanimously agreed to co-opt Steven Judge onto the Parish Council

022/006 To approve the minutes of the meeting held on 15 March 2022.

The Minutes of the meeting of the 15 March 2022 were unanimously approved.

022/007 Planning applications

22/01335/APP – BRILL
44 Windmill Street Brill Buckinghamshire HP18 9TG
Change of use from residential (C3) to holiday let accommodation
No Objection

22/01615/AGN – BRILL
Land Adjacent To The Spans Brill Buckinghamshire
New agricultural barn
No objection

22/01229/APP - BRILL
Brillbury Hall Farm Chapmans Lane Brill Buckinghamshire HP18 9TN
Variation of condition 2 (Materials to be used in the development shall be as
indicated on the approved plans) attached to planning permission
13/00657/APP (Single storey side and rear extension, two storey extensions
to the south west elevation, new dormers to side and rear, replacement porch
and extension to detached 4bay garage block and basement under rear
extension. (Amendment to planning permission 12/01240/APP) The approved
drawings to be amended to include drawings numbered 11072/P07b, P08a,
P09a, P10a and P11a in lieu of originally approved drawings numbered
11072/P07a, P08, P09, P10 and P11
No objection

022/008 Playing Field Request

Following a request from Bruern Abbey School to rent facilities on the Playing Field, Cllr Hulme Hunter proposed the Parish Council make a decision on this request once Bruern Abbey has discussed this matter with the Brill Primary School. This was seconded by Cllr Tuffley and agreed by the Council

022/009 MUGA Payment

Cllr Tuffley proposed to pay the invoice for the MUGA, seconded by Cllr Keeping and was unanimously agreed by the Parish Council.

022/010 BBOWT

Cllr Slater circulated the BBOWT report written by Alex Cruickshank on the Common to all Cllrs prior to the meeting. Alex Cruickshank from BBOWT will receive questions regarding the report from Cllrs via email over next few weeks and then the report will be shared with all groups working on the Common for further discussion. Alex Cruickshank will also give a talk on Common Land and meet with all groups and parishioners at the annual Parish meeting on 24th May and answer any questions.

022/011 The Common

Cllr Tuffley proposed £2,000 as an initial spending limit towards the registering of the Common. This limit can be reviewed at future meetings. The Clerk to contact Edward Harris Solicitors to establish the run down of costs so far.

022/012 Grass Cutting in the Parish & Village Tidiness

Cllr Springs updated that she, Cllr Slater and the clerk met with Aspire to review the current contract. This was to amend the contract to review the current areas in the Parish which could be identified possible sites to avoid cutting and allow to grow wild in a managed way. These would be under constant review and could be amended. The clerk to send to Cllrs the draft contract when it has been received.

022/013 Brill with Ukraine

Cllr Tuffley updated on the work Councillors are currently doing in the village to support Ukrainian refugees coming into the area. There has been a lot of support through Bucks Council. There is a fortnightly meeting to establish any further assistance can be provided.

022/014 Mobile Cafe

Following a presentation on the Mobile Café, Cllr Tuffley proposed agreeing in principal for the Mobile Café on the Common following the drafting of a License agreement. This was seconded by Cllr Keeping and agreed to be added to the next agenda once the License Agreement has been drafted.

022/015 Gigaclear Inspection Chamber

The clerk updated that the cables in the Chamber have been moved. The clerk to chase to ensure the chamber is moved.

022/017 Platinum Jubilee

Cllr Springs proposed granting a maximum of £300 to the Jubilee committee. This was seconded by Cllr Tuffley. This was passed by three votes in favour and two abstensions.

022/018 Tree Planting Project

Cllr Slater updated that the majority of the trees are free from the Woodland Trust other than a number which have been purchased by the Brill environment Group. Cllr Keeping suggested consulting the residents whose houses back onto the playing field over the location.

Cllr Springs proposed to formally apply for 60 trees to be planted on Parish Council managed land. This is caveated by an offer to residents if not all trees can be planted that these are offered to residents to be planted on private land.

022/019 Grants

Cllr Hulme Hunter proposed adopting the new form for any organisation requesting funding from the Parish Council. Cllr Slater seconded and it was unanimously agreed by the Parish Council.

Cllr Hulme Hunter proposed approving the donation from the Parish Council to the Brill Society for £2,000 for 2021/22 and £2,000 for 2022/23. This would be towards the maintenance of the windmill. Cllr Keeping seconded the proposal and it was unanimously agreed by the Parish Council.

022/020 Community Bulletin Boards

Cllr Hume Hunter proposed 3 sites for village noticeboards (The playing field by the alleyway near Temple Street, The Firs adjacent to Lime Tree House. The Parish Council will also be given a "bare license" by Fairhive Homes (formerly Aylesbury Vale Housing) to enable us to erect a bulletin board on their land at the entrance to Brae Hill Road.). This was seconded by Cllr Slater and was unanimously agreed.

Cllr Keeping suggested checking with Bucks Council if a license was required in the Conservation Area.

022/021 Dog Waste

Cllr Hulme Hunter proposed moving two of the dog bins (one by the church further to the fence and by the Playground closer to the fence and by the Windmill moved towards and into the mound).

022/022 Dropbox

It was agreed to keep Dropbox as online storage for Parish Council files. It was also agreed to look in to another online space to share documents. This item to be moved to a future Agenda.

022/023 Parish Council Liaisons (BMH)

Cllr Springs agreed to become the liaison to the Brill Memorial Hall

022/024 Receipts and Payments

May Payments

Aspire – Grass Cutting £528.00
R Damerell £535.60
HMRC £126.40
Brill Memorial Hall – Fire Alarm £3,809.30
BT £57.76 (DD)
NPower £96.77 (DD)
Bucks Council – Bin collection £36.90 (DD)

May Receipts

Interest £8.89

Parish Council Meeting held March 15th 2022

March 15, 2022 Hannah Hulme Hunter

Minutes

Present: Cllr Dickinson (Chair), Cllr Tuffley, Cllr Hulme Hunter, Cllr Slater, Cllr Springs, and 1 member of the public.

022/239 To receive apologies for absence.

Apologies were received from Cllr Keeping

022/240 To receive any declarations of interest.

No declarations were received

022/241. To approve the minutes of the meeting held on 15 February 2022.

Cllr Springs proposed and Cllr Tuffley seconded and unanimously approved as a true record of the meeting

022/242. Planning applications

22/00440/ACD
6 High Street Brill Buckinghamshire HP18 9ST
Demolition of existing single storey rear extension
Deadline for comments 15/03/2022
PC decision No objection

22/00439/APP
6 High Street Brill Buckinghamshire HP18 9ST
Householder application for demolition of existing single storey rear extension. Erection of rear extension, internal changes including to basement and amendments to roof and amendments to rear windows and front door
15/03/2022
No objection

22/00424/APP
30 Temple Street Brill Buckinghamshire HP18 9SX
Householder application for Demolish brick shed. Conversion of outbuilding/garage to form home office/gym and form access drive and parking area
22 March 2022
No objection

022/243. Policies & Procedures

Cllr Springs updated that the amendments proposed in February have been made to the Complaints procedure. The procedure was adopted by the Council unanimously.

022/244. The Common

Cllr Dickinson proposed passing the Chair over to Cllr Tuffley for this item.

During the discussion Cllr Dickinson stated that in his experience all decisions and actions were voted on either in meetings or via emails due to the urgency of the matter and done in a timely manner. As the Chair, he had a number of conversations with monitoring officer to check that the correct procedure has been followed throughout. In Cllr Dickinson's opinion, no actions taken by the Parish Council could be considered in breach of civil law And that all legal costs were avoidable if BVCH had responded to communications made to them by Cllr Turner and Chair. Cllr Dickinson therefore considered that it would be irresponsible to pay the legal fees from public funds.

Cllr Hannah Hulme Hunter said that should this become a legal matter, the costs would escalate and we had no immediate guarantee that these would be covered by our insurance. This matter has already taken up a disproportionate amount of council time and caused a lot of distress and acrimony. If this situation is not resolved, more time and more money and more distress would be caused and this would be detrimental to community relations and to the future efficacy of the council. The time has come to call a halt.

Cllr Springs said that following the previous discussion in October 2021 where the Parish Council voted against paying the legal costs, the costs have now increased significantly and if the matter is delayed further these costs will only increase further. It would therefore be sensible to end the matter now rather than prolonging this further and incurring further costs. Cllr Springs felt that the previous PC mishandled the complaint made by the bvch and failed to resolve the issue in a timely manner. Cllr Springs felt that this also highlighted the importance of having a complaints procedure for the Council to follow which could have resolved this matter sooner without the need for legal action.

Cllr Slater quoted from the letter of apology from Cllr Turner written after the initial comments. Following these comments and the subsequent actions by the Parish Council, it would be the responsible and fair thing to do to pay the legal costs asked.

Following discussions the Cllrs voted on whether to settle this matter by paying the proposed legal costs. Cllrs Hulme Hunter, Springs and Slater voted in favour, Cllr Tuffley abstained and Cllr Dickinson opposed and the motion was passed. Following the vote, it was also expressly stated by the Council that this payment was one of good will and not an admission of fault from the Parish Council.

Cllr Hulme Hunter proposed the following wording: As a gesture of good will to bring this matter to a close, the Parish Council will pay the Legal costs of BVCH and resolve that this matter is now settled. The Parish Council will no longer engage in any further correspondence on this matter. Cllr Tuffley seconded the wording and it was adopted unanimously by the Council.

After the vote and agreed wording Cllr Dickinson tendered his resignation from the Council with immediate effect stating; that on principle he could not reconcile serving on the Parish Council following what he considered a misuse of public funds.

022/245. Gigaclear Inspection Chamber

The clerk updated that following communication from residents, the clerk has written to Gigaclear explaining that the chamber, on the Common adjacent to Waterloo House, is not in the agreed location and will need to be moved. The clerk agreed to update the residents and Cllrs as soon as further information was received from Gigaclear

022/246. Community Speedwatch

Cllr Hulme Hunter to propose Council investigate joining the Community speedwatch project. The clerk to contact Lee Turnham to invite him to a future Parish Council meeting.

022/247. Tree Officer

Cllr Springs proposed Cllr Slater to be the Tree Officer for the Council. This was seconded by Cllr Tuffley and the passed unanimously.

022/248. Brill Church

It was confirmed that Section 137 grants cannot be used for the general maintenance and fabric of the church. Given that the Churchyard is still open and burials continue to be carried out, the responsibility of this lies with the Parochial Church Council (PCC) not the Parish Council.

Cllr Tuffley however, proposed granting money towards the repair of the church clock as a community asset. Cllr Hulme Hunter seconded and was agreed by the Parish Council. It was also agreed for Cllr Hulme Hunter to visit the church to explain the statutory duties and limits of the Section 137 Grant.

022/249 Community Clean-up Day

Cllr Hulme Hunter to update via email a new date for the Village Clean up which will also incorporate the Scouts and Cubs. Rather than being a particular day it may require a covering a number of days to include the different scout / Cub days and a day for the general residents. Cllr Hulme Hunter will liaise further with the Scouts and others and update the council as plans firm up

022/250. Annual Parish Meeting and Report

Cllr Hulme Hunter proposed an evening in May for the Annual Parish meeting at the Sports & Social Club. Cllr Tuffley to contact the Sports & Social club to identify a possible date.

022/251. Council Records

Cllr HH proposed storing the old minute books up to the year 2000 at the County archives in Aylesbury to preserve and safe keep the physical records to ensure they are available for future residents and historians. Cllr Tuffley seconded and unanimously agreed. This was seconded by Cllr Slater and agreed unanimously by the Parish Council. Cllr Hulme Hunter to contact the Bucks archives and arrange for these to be delivered.

Cllr HH proposed binding all minutes from the year 2000 to be stored in the County archives. Cllr Tuffley seconded and this was agreed by the Parish Council.

Cllr HH proposed using a dropbox facility to store all Parish Council files. Cllr Slater seconded and this was adopted by the Parish Council. The Council agreed to spend up to £100 for a Dropbox account. The clerk to create the dropbox account.

022/252 Receipts and Payments

March Payments

Aspire {grass-cutting} £528.00
BT (Feb 2022) £52.74 (DD)
N Power {street lighting} (Feb 22) £110.78 (DD)
Buckinghamshire Council {waste} (Feb 22) £27.40 (DD)
Clerk salary - Bobs Damerell £529.60
HMRC PAYE £132.40
Hannah Hulme Hunter (comms expenses) £90.00

February Receipts

Interest £0.84

Parish Council Meeting held February 15th 2022

February 15, 2022 Hannah Hulme Hunter

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, and 6 members of the public.

022/224 To receive apologies for absence

Apologies were received for Cllrs Dickinson and Keeping.

022/225 To receive any declarations of interest

No declarations were received

022/226 To approve the minutes of the meeting held on 18 January 2022

The minutes from the meeting were signed and approved. Cllr Tuffley proposed and Cllr Slater seconded. The decision was passed unanimously

022/227 To welcome Bobs Damerell, the new Clerk

022/228 Planning applications

22/00255/APP - BRILL
9 Brae Hill Close Brill HP18 9TE
Demolition of bungalow and erection of two storey dwelling and home office in rear garden
Comments by 23/02/22

Cllr Hulme Hunter Proposed to object with Cllr Springs seconded. The Council Unanimously Resolved to object to the application on the basis of:

As the street view drawing makes clear, the frontage of the proposed house would be very different to those on either side. Yes, many of the houses in the cul-de-sac have been enlarged at the rear - but their frontages remain consistent with the original low-level cottagey feel of the street. No 9 would be distinctly out of character when viewed from the street.
Second, the proposed home office in the back garden remains problematic. Apart from being over-large for the size of garden, it's frontage is now angled directly towards the terrace of Number 10, with serious implications for privacy of those residents.
Third, we are disturbed by the implications of building yet another "family home" on the balance of housing types within Brill. We have plenty of larger houses, both purpose-built and as the result of extensions - and a diminishing stock of 1-2 bedroom, single-level homes suitable for the retired or disabled. You will be aware of the increasingly elderly demographic of villages such as Brill; suitable housing on this site would be a small step towards enabling elderly or disabled people to remain within the community.
Finally, because this new application differs in only one substantial way from the withdrawn application (removal of vehicular access to the field) we ask that the case officer takes into account relevant portions of comments made previously by neighbours to this proposed development.

22/00226/APP - BRILL
2 South Hills Brill HP18 9TQ
Householder application for single storey rear extension
Comments by 23/02/22

No objection

022/229. Complaints Procedure

Cllr Tuffley proposed adopting the Complaints Procedure as a working document with a small number of amendments and for this to be reviewed again at the March meeting. This was seconded by Cllr Slater and agreed unanimously.

Cllr Hulme Hunter proposed adopting the three polices she has been drafting (Health and Safety, Equality & Diversity and Safeguarding) as working documents. This was seconded by Cllr Springs and unanimously agreed by the Council.

022/230 The Common

Cllr Slater updated that BBOWT were the best placed to assist with the Common. The opinion from groups was positive for bringing in BBOWT. BBOWT have agreed to come out and speak to the Parish Council, once all parties are in agreement. Cllr Slater outlined the proposal to the Cllrs.

Purpose

To maximise the potential of Brill Common to support wildlife and provide a pleasant and safe place for quiet recreation and educational visits.
1.     A site visit with relevant stakeholders to gain an understanding of the aspirations of the Parish Council and other parties, and to identify constraints and opportunities.
2.     Combined with a ‘walkover’ survey to assess the extent and condition of habitats and other features on the Common.
3.     An assessment of the existing situation of relevant aspects of the management of the common, including ongoing grant schemes, legal issues (encroachment, status of fencing etc), grazing and other communing issues.
4.     The production of a report with a ‘vision’ for the Common, identifying important features and describing how they might be enhanced to maximise their value for wildlife and for local people. This would also include a summary of the aspects covered in point 3, above.
5.     Attend a public meeting to explain the draft vision and identify shared objectives between different parties.

Service

Outputs 1, 2, 3 4 and 5: Site meeting, walkover survey, production of a written vision, meeting with volunteer groups and parish council. (5 days) = £1925 plus VAT
Mileage (2 visits to Brill) 208 miles @ £0.45 per mile = £93.60 plus VAT
Total fee for outputs 1 - 5 = £2018.60 plus VAT

Cllr Slater proposed for the Parish Council to spend £2,018.60 +VAT on the proposal from BBOWT. This was seconded by Cllr Springs. The decision was agreed unanimously by the Council.

022/231 Traffic Management Proposals

Cllr Hulme Hunter proposed the Council purchase new parking signs for the Memorial Hall particularly in light of the MUGA and play Area traffic. This was seconded by Cllr Tuffley and unanimously agreed.

Cllr Hulme Hunter proposed for a 'walkabout' around the village with all interested councillors with the aim of identifying improvements that could be made both to the quantity and aesthetic of parking in the village with observations to be shared with all Cllrs. Cllr Tuffley seconded and the Council unanimously agreed.

Cllr Hulme Hunter proposed to ask the clerk to get quotes from two companies recommended by Bucks Council for two new mobile Speed Indicator Devices (SIDs) with a view to securing matched funding from Haddenham & Waddesdon Community Board and to ask the school if they would be willing to create posters to encourage motorists to slow down. This was seconded by Cllr Springs and unanimously agreed by the Council.

022/232 Environment and Amenities

Cllr Tuffley proposed the Council have a budget of up to £1,000 for maintenance replace up to four of the eight dog bins. Cllr Hulme Hunter seconded and this unanimously agreed. Cllr Hulme Hunter to share with the Cllrs three quotes obtained for the new bins.

Clean up Brill day – Cllr Hulme Hunter proposed organising a clean up day on the 23rd April including litter clearing and cleaning road signs etc. The Council unanimously agreed. The clerk to contact Bucks Council for collection bags and litter pickers.

Cllr Tuffley proposed obtaining the quote from Jon Vaile and Cllrs Tuffley and Slater to meet him to understand the proposal on the site to establish the damage to the trees on the playing field. Cllr Slater seconded and the Parish Council unanimously agreed.

022/233 Council Noticeboard

Cllr Hulme Hunter, after providing 3 quotes, proposed spending £641+VAT on a new noticeboard for the Memorial Hall, to be positioned lower to be more accessible. Cllr Tuffley seconded and was agreed unanimously.

022/234 Council Records

It was agreed for this item to be moved to the March Agenda.

022/235 Solicitor’s Fees

Cllr Tuffley proposed a budget of up to £1,500 to engage a solicitor to register the King George V playing field. Cllr Springs seconded and it was unanimously agreed.

022/236 The Walks

Cllr Springs proposed to approve the payment of £1,950 for necessary work on large trees which are potentially hazardous. Cllr Slater agreed and the Council unanimously agreed.

Cllr Springs proposed for Cllr Slater be the interim representative to the Walks for Cllr Keeping until he returns. It was also agreed for Cllr Slater to attend the next walks committee meeting and ask if a member of the Committee would be willing to attend the next Parish Council meeting.

022/237 Queen’s Green Canopy

The Parish Council agreed in principle following further updates to support the Brill Environment Group’s (BEG) to apply for 70 trees for the village to commemorate the Queen’s platinum jubilee. (See also Appendix on public contributions at the start of the meeting.)

022/238 Receipts and Payments

Approval was proposed by Cllr Tuffley and seconded by Cllr Hulme Hunter. Passed unanimously.

February Payments

Aspire {grass-cutting} 528.00
Rob Timms {bin emptying and tidying verge near surgery} 175.00
BT tbc
N Power {street lighting} 197.86
Buckinghamshire Council {waste} 29.50
Clerk salary - Judith Longman {half of February} 325.00
Clerk salary - Bobs Damerell TBC
Sarah Frewin {Shed storage – 5 months} 50.00

February Receipts

Rural Payments Agency 1967.65

Appendix : Questions and comments from the public

Brill Environment Group (BEG)

BEG outlined the following proposal – Due to the loss of Pete Davis the group wanted to plant a commemorative tree. It was agreed to tie this in with the Jubilee and apply to the Queen’s Green Canopy via the Woodland Trust for 70 trees which could then also commemorate each year the Queen has been on the throne.

The hope is to include as many people as possible planting the trees. Funding is to be partnered with the woodland trust to meet the cost of trees. BEG is enquiring if the Parish Council would support the proposal.

How would there be engagement with the parish?

Two up to date maps are being produced to identify potential sites. These would be put on display in the hall for residents to come and view along with a list of possible specimens.

When does the application process start?

The opening window will likely be in March. To apply grid references will be needed along with the land owners approval. An article will be placed in the Bernwode news and displays at the Community Market.

How would the trees be maintained once planted?

The idea would be to divide the trees to individuals or groups eg the School, the Scouts etc.

Would BEG plot the trees?

Yes this is the plan.

The Parish Council expressed its support in principle for the idea.

MUGA update

The MUGA is up. There have been a few delays. There have been a few concerns over the contractor. However work is continuing and the lines will be marked out in the next week or so.

The area between the school and the MUGA will be seeded. The path to the Scout Hut was due to have a hedge planted, however there has been a suggestion to seed this to ease on mowing. This would be added to the March Agenda.

King George V playing field

In light of the upcoming weed-and-feed the Council asked who currently carries out the work. It was agreed to place this on the March Agenda.

Parish Council Meeting held January 18th 2022

January 18, 2022 Hannah Hulme Hunter

Minutes

Present: Cllr Tuffley (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, and 5 members of the public.

Before the meeting there was a brief presentation by Bill Piers of rRIPPLE - Ramblers Repairing & Improving Public Paths for Leisure & Exercise - on their work with Buckinghamshire Council and local parishes to repair and improve public paths, particularly replacing damaged stiles with gates.

021/207 Apologies for absence received from Cllr Dickinson and Cllr Keeping.

021/208 There were no declarations of interest.

021/209 The minutes of the previous meeting of 21 December 2021 were approved and signed. Proposed by Cllr Tuffley and seconded by Cllr Slater. Unanimous.

021/210 Cllr Tuffley announced that there are two applicants for the role of Clerk and they will be interviewed in the week of 24 January by Cllr Dickinson and Cllr Tuffley. Cllr Slater will interview in the event that Cllr Dickinson is unavailable.

021/211 22/23 Devolution Agreement

Cllr Tuffley proposed that the Agreement of Variation in respect of a Local Council Devolution Scheme Agreement be signed. Seconded by Cllr Hulme Hunter and passed unanimously.

021/212 Planning applications

21/04871/APP – BRILL

Land Off Ludgershall Road Brill
Conversion of stables and barn, with link to provide 2-bedroom residential dwelling
No objections

22/00039/APP - BRILL
2 Godfreys Close Brill HP18 9SW
Householder application for single storey rear and side extensions
Council broadly supported this application with one significant concern: parking. Since a significant portion of the existing hard standing outside this property will be lost by construction of the side extension, labelled as 'garage/storage' on the proposed plan, it was agreed to stipulate that this structure is used for its proper purpose, i.e parking, to prevent parking outside the property on the public road.

021/213 Playground

The Playground Committee has been successful in getting £81,000 of lottery funding. This is dependent on producing evidence that the King George V field is land owned by and registered to the Parish Council. Cllr Tuffley proposed that the Council seeks legal advice regarding the registration of this land urgently.

Haddenham and Waddesdon Community Board has given a grant of £10,000 to be spent this financial year. The Committee is going ahead now with ordering sensory equipment. Cllr Tuffley proposed that this work start early March. Seconded by Cllr Slater and passed unanimously.

021/214. Memorial Hall

Cllr Dickinson’s written report outlined a number of upgrades to the Hall. First is the upgrade of the kitchen both for school meals as well as providing a proper kitchen facility for private catered events. The second is to upgrade the hall cosmetically, including the acoustic titling on the ceiling. The estimated the cost of the upgrades to be in the region of £30k to £40k each. The Council should consider what help it may be willing to provide for the kitchen upgrade. The committee also discussed the installation of EV charging points in the hall car park. This is being coordinated with the PC through Cllr Slater.

021/215 Bi-Annual Weed & Feed

Cllr Tuffley proposed that the Council assist in the funding for contractors to spray the playing surfaces in the sports field to feed the grass and suppress the weeds before they get established. The shared cost in 2020 was £400. This was seconded by Cllr Hulme Hunter and passed unanimously with the caveat this is reviewed in future to ensure environmentally friendly methods of weed control.

021/216. The Common

Cllr Springs proposed that the Council finance the repair of the brushcutter by Briant’s of Risborough for around £100. Seconded by Cllr Slater and passed unanimously.

021/217 Benches on the Common

Cllr Springs suggested that the Council formulate a bench policy where a) specific styles are chosen as options to ensure some aesthetic consistency and b) a map of the Common is drawn up marking out potential future plots. Cllr Springs to bring a proposal back to the March meeting.

021/218. Footpaths

Cllr Tuffley proposed that Cllr Dickinson be the liaison with land owners to agree a coordinated approach to maintaining footpaths and to make recommendations to the PC for any need for extraordinary work or actions that may arise. Seconded by Cllr Hulme Hunter and passed unanimously.

021/219 Parish Communication Database review

The database was reviewed and the hard work of Cllr Hulme Hunter acknowledged.

02/220. Communications and Consultation

Cllr Tuffley proposed that the Communications Policy be adopted. This was seconded by Cllr Springs. It was agreed that this is a work in progress and should be reviewed regularly. Cllrs Hulme Hunter and Springs are working on a formal complaints procedure which will be an appendix to this policy.

021/221 Requests

The request to put any barrier at the start of the bridleway leading off off the Oakley Road before Forestors was refused. Proposed by Cllr Slater and seconded by Cllr Tuffley. Unanimous.

Cllr Tuffley proposed that the Thames Valley Orienteering Club have permission for their regular race on Brill Common on Saturday 19th March 2022. Seconded by Cllr Slater and passed unanimously.

021/222 Finance Update

Circulated and noted.

021/223 Receipts and Payments

Approval was proposed by Cllr Tuffley and seconded by Cllr Hulme Hunter. Passed unanimously.

December Payments

Aspire {grass-cutting} 528.00
Rob Timms {bin emptying} 105.00
BT 52.74
N Power {street lighting} tbc
Buckinghamshire Council {waste} 27.40
Clerk salary 650.00
Great Greenery Co (ducting for MUGA lighting) 198.00
Oxford Oak Tree Surgery (Walks) 1500
Judith Longman (stamps) 10.20

Parish Council Meeting held December 21st 2021

December 21, 2021 Hannah Hulme Hunter

Note - short meeting due to Covid restrictions

Minutes

Present: Cllr Dickinson (Chair), Cllr Hulme Hunter, Cllr Slater, Cllr Springs, Cllr Tuffley and Cllr Rand.

021/199 There was an apology for absence from Cllr Keeping.

021/200 There were no declarations of interest.

021/201 The minutes of the previous meetings of 16 November 2021 were approved. Proposed by Cllr Hulme Hunter and seconded by Cllr Tuffley. Unanimous.

021/202 The resignation of the Clerk was formally noted. The process is in place to find a replacement.

021/203 Planning applications

21/03790/APP - BRILL
22 Brae Hill Brill HP18 9TF
Householder application for proposed two storey side/rear extension.
No objections.

21/04518/APP - BRILL
Little Granary House 33 The Square Brill HP18 9RP
Householder application for refurbishment of the existing building, internal re-configuring layout, demolition of glass lean-to rear and replacement with new extension, PV installation and construction of new garden room studio.
Objection on the grounds of privacy to a ground floor window overlooking the neighbour’s patio area.
Proposed by Cllr Hulme Hunter and seconded by Cllr Dickinson. Passed with 1 abstention.

021/204 Finance

Cllr Dickinson proposed a rise in the precept for 2022/23 in line with inflation at 3.8% (the figure at November 2021) or the same as the Bucks Council Tax increase, whichever is lower. The Council has no explicit projects but this will maintain the precept at its current level in real terms.
Seconded by Cllr Hulme Hunter and passed unanimously.

021/205 Queen's Platinum Jubilee.

Cllr Hulme Hunter reported that a Facebook poll had resulted in roughly 9 out of 10 being in favour of marking the Jubilee is some way. Cllr Springs proposed that she organise a village meeting in January (in an appropriate forum in line with any Covid restrictions) to ascertain whether Brill would like to celebrate the Jubilee and if so how.
Seconded by Cllr Tuffley and passed with 1 abstention.

021/206 Receipts and Payments

Approval was proposed by Cllr Tuffley and seconded by Cllr Springs. Passed with 1 abstention.

November Payments

Aspire {grass-cutting} 528.00

Parish Council Meeting held November 16th 2021

November 16, 2021 Hannah Hulme Hunter

Minutes

Present: Cllr Dickinson (Chair), Cllr Hulme Hunter, Cllr Keeping, Cllr Slater, Cllr Springs, Cllr Tuffley and 9 members of the public.

021/187 There was an apology for absence from Cllr Rand. Michelle Daly’s resignation was formally noted.

021/188 There were no declarations of interest.

021/189 The minutes of the previous meetings of 19 October 2021 were approved. Proposed by Cllr Hulme Hunter and seconded by Cllr Keeping. Unanimous with 1 abstention.

021/190 Planning applications

21/04028/APP – Brill
Wicket House 30 Temple Street Brill HP18 9SX
Householder application for proposed single storey rear/side extensions.
Two storey side extension and loft conversion.
No objections

21/04342/APP – Brill
32 Brae Hill Brill HP18 9TF
Variation of Condition 2 (plans) and removal of condition 4 (bats) relating to application 21/02297/APP (Erection of two storey rear and side extensions, access deck and rooflights to rear, porch to front and move bathroom window from side to front elevation)
No objections

21/04143/APP - Brill
9 Brae Hill Close Brill HP18 9TE
Demolition of bungalow and erection of two storey dwelling and home office in rear garde
Comments:

The house as planned is out of keeping with the aesthetics of the street scene.
What is the purpose of the 5-bar gate, as the landowner already has access for maintenance and has used this access recently?
Also of concern if vehicular access is granted is that the proposed driveway gives unprecedented access to environmentally valuable land and a wildlife corridor.
We don’t understand why there is provision for two additional parking places at the back given that there is adequate parking at the front.
We note an implication of increased traffic in a quiet cul-de-sac where children play.
The annexe poses potential privacy issues and the flat roof design is out of keeping with the rest of the close.

21/04309/APP - Brill
Springfield Cottage North Hills Brill HP18 9TH
Householder application for demolition of conservatory and entrance/WC lean-to extension. Erection of single storey rear and first floor side extensions - Amendment to planning permission ref: 19/04274/APP relating to roof design.
No objections

21/04358/APP - Brill
6 High Street Brill HP18 9ST
Householder application for demolition of single storey rear extension.
Erection of single storey rear extension, internal changes including basement. Amendments to roof, rear windows and front door.
No objections

021/191 The Council’s Standing Orders

Cllr Dickinson proposed a sub-committee to include the Clerk to review, and amend where necessary for Brill PC, the NALC (National Association of Local Councils) template.
Seconded by Cllr Springs and passed unanimously.
Cllr Dickinson, Cllr Tuffley and the Clerk to form the sub-committee.
Cllr Dickinson proposed as an immediate issue a ‘preferred supplier’ mechanism for specialist work in the Walks, Windmill etc. to assess annually. This was noted and will be confirmed as part of the Standing Orders review.

021/192 The Common

Cllr Slater reported a meeting with Belinda Bown from FWAG (Farming and Wildlife Advisory Group) who had last reported on the Common in 2011. Although she thought the Common was in good condition the Council is in breach of its current stewardship agreement in a number of ways. Cllr Slater advised that the Council commission an in-depth management plan to analyse what has been done, what hasn’t been done, and plan for the future.

Cllr Keeping questioned whether FWAG is the right organisation as their emphasis is on farming. Cllr Springs suggested clearer information was required on the various report options and consequent prices. Cllr Dickinson agreed that more specific information was required including possible other third parties.

It was agreed that:

Cllr Slater asks FWAG to quote on a formal proposal which would include a plant species survey, an assessment of the Common since the 2011 report, a soil analysis, a management plan identifying key areas for improvement, and advice on future grant opportunities.
A Task and Finish Group be set up to explore alternative visions for the Common and how the Common might be stewarded into the future; also to examine how Council informs itself about the future of the common with the involvement of the village. Cllr Keeping, Cllr Slater and Cllr Springs to comprise the Group.

021/193 Brill Village Community Herd

After discussion based on the contents of an email from BVCH's solicitor of 12 November, the Council concluded that BVCH have no real interest in settling the matter through arbitration. Cllr Dickinson reiterated his position that there is no valid reason for the council to pay BVCH's legal fees. He therefore suggested that the council take no further action. Cllr Springs suggested that a letter should be sent to BVCH to explain why the Council is not offering to pay any of their legal fees.

Cllr Tuffley then proposed that the Council completely cease further communication. This was seconded by Cllr Dickinson and passed with 2 abstentions.

021/194 Communication and Consultation

Deferred to a future meeting due to time constraints.

021/195 Environment and Amenities

Deferred to a future meeting due to time constraints.

021/196 Oakley PC community bus service to Bicester

Cllr Hulme Hunter proposed support for the Oakley-Brill-Bicester bi-monthly bus service to cover any shortfall to a maximum liability of £300 per annum.
Seconded by Cllr Tuffley and passed unanimously.

021/197 Permission request.

Possible additional parking on the Green for Sports and Social Christmas Market on 12/12/21 from 12-7pm.
No objections.

021/198 Receipts and Payments

Approval was proposed by Cllr Tuffley and seconded by Cllr Slater. Passed unanimously.

November Payments

Aspire {grass-cutting} 528.00
Rob Timms {bin emptying and repairs of salt bin and notice board} 200.00
BT 52.74
N Power {street lighting} 98.31
Buckinghamshire Council {waste} 29.50
Clerk salary 650.00
Memorial Hall {rent and hall hire} 164.33
BMKALC {[publications} 10.00
BMKALC {communication courses} 90.00
BMKALC [planning course} 60.00
BVCH {quarterly payment} 600.00
Clerk expenses {Wifi keyboard} 24.94
Cllr Hulme Hunter {Polls for Pages sub.} 76.00
Oxford Oak Tree Surgery (Walks) 840.00

November Receipts

Gigaclear 7070.70

Parish Council Meeting held October 19th 2021

October 19, 2021 Hannah Hulme Hunter

Minutes

Present: Cllr Dickinson (Chair), Cllr Hulme Hunter, Cllr Keeping, Cllr Slater, Cllr Springs and 8 members of the public.

021/174 There were apologies for absence from Cllr Daly and Cllr Tuffley.

021/175 There were no declarations of interest.

021/176 The minutes of the previous meetings of 21 September and 28 September 2021 were approved. Proposed by Cllr Slater and seconded by Cllr Hulme Hunter.

021/177 Planning applications

21/02201/APP – Brill

Stable House 25 The Green Brill HP18 9RU

Drop kerb, new gate and post in to paddock

This application came to the meeting again for review. It had been established that the planning notice was incorrectly posted and this led to various anomalies. It was agreed that the Clerk would write to the Planning Authority asking them to reapply the notice correctly and to reset the time period for comments. This will then be reviewed at the next meeting.

21/03790/APP – Brill

22 Brae Hill Brill HP18 9TF

Householder application for proposed 2-storey side extension

No objections

21/03963 /APP – Brill

Hybanks North Hills Brill HP18 9TH

Householder application for proposed garden annex

No objections

021/178 The Common

It was proposed by Cllr Dickinson that the cost of servicing the Commander mower is capped at £1000 and review if the quote comes in higher. Seconded by Cllr Slater and passed unanimously.

The cost of the repair of the bollards at Span Green came in at double the original quote from Bison Products. The Clerk to prepare a summary of what happened and make suggestions for future process. Cllr Dickinson noted that this will come up in the Council’s review of its Standing Orders to come to the next meeting for assessment.

021/179 Brill Village Community Herd

Cllr Slater reported that soon after the Task and Finish meeting on 12th October the Chair of BVCH had suggested a compromise: that BVCH would offer to pay 25% of the legal fee as a gesture of goodwill and because they want to bring an end to this. Cllr Keeping agreed that a swift resolution was needed but how this is to be achieved remains in deadlock. He suggested investigating whether an independent arbitrator might help with a resolution although both parties would have to agree that the resolution be binding. Cllr Dickinson suggested that the Council write to BVCH saying that because this situation is not the PC’s fault there is no reason for it to be liable for their unnecessary legal fees. Cllrs Hulme Hunter, Slater and Springs felt that this was too provocative and that there were clearly alternative views open to interpretation.

Cllr Slater proposed BVCH’s compromise that the legal fees be shared 75/25 with the Council paying the larger share. This was seconded by Cllr Springs and defeated by 3 votes to 2. Cllr Springs proposed that the Council write to BVCH to ask whether they would be open to arbitration to resolve the matter satisfactorily. This was seconded by Cllr Keeping and passed by 3 votes to 1 with one abstention.

Cllr Slater then said she believed this decision will likely escalate rather than diffuse relations between the Council and BVCH. In all likelihood further arbitration will cost the Council more money than paying 75% of the solicitor’s bill and as an opportunity to end this division once and for all was not taken up by the Council she would therefore be unable to continue being BVCH liaison with integrity.

021/180 Roads and Traffic

Cllr Dickinson had nothing to report at this point as finance and BVCH had been his primary concern this month. It was agreed that since this is an important topic with a good deal of concern in the village it would come to the November meeting to assess whether another Councillor might be prepared to take some of this on.

021/181 HM Prison Grendon Underwood. It was noted that there is a lot of opposition to the expansion of the prison and the Council probably wouldn’t add anything particularly as it is outside the planning area. No further action.

021/182 Communications and Consultation

Cllr Hulme Hunter explained the database policy as an overview of village issues where every communication is logged enabling all Councillors to keep tabs on concerns and necessary actions. The environment and roads and traffic are the two most dominant themes.
The new communications policy was deferred to next meeting.
Cllr Hulme Hunter suggested that the Council might take a stall at the monthly community market as an opportunity to engage directly with villagers.

021/183 Cllr Dickinson proposed that the drone policy be ratified. This was seconded by Cllr Slater and passed unanimously. It was noted that the legal basis of this policy was the CAA Drone and Model Aircraft Code. It was agreed to place a notice on the Council board by the windmill and Cllr Hulme Hunter will devise a summary for this purpose.

021/184 Brill Memorial Hall

Cllr Dickinson reported that the Hall’s finances are in good shape with about £40,000 in cash but a commitment of about £16,000 has been made for necessary repairs. EV charging points are also being investigated. The Council approved the Hall’s permission to extend its existing WiFi.

Cllr Dickinson proposed that the PC’s annual grant to the Hall of £2000 be approved. This was seconded by Cllr Hulme Hunter and passed unanimously.

021/185 Finance Report

The Clerk reported that the total spend to date is £23, 177.41 against a forecast of £64, 226. Receipts to date are £46, 156.22 against a forecast of £50,675.69. This leaves a shortfall of £13,550.31 which is accounted for by spend on MUGA and the new playground.

021/186 Receipts and Payments

October Payments

Brill Memorial Hall &2000.00
Aspire [grass-cutting] £528.00
Rob Timms [Bin emptying and repair of fence] £135.00
BT £52.74
N Power [street lighting] £tbc
Buckinghamshire Council [waste] £27.40
Clerk salary £650.00
Election expenses to Bucks Council £1236.90
Copy of VALP Report £24.14
New printer/scanner and computer costs £204.00
Sarah Frewin [Use of shed for storage] £30.00
Bison for repair of bollards at Span Green £970.00
Cllr Hulme Hunter website expense £9.99
Housemartin Agricultural – tractor mower for the Walks £1799.00

Parish Council Meeting held September 21st 2021

September 21, 2021 Hannah Hulme Hunter

Minutes

Present: Cllr Dickinson (Chair), Cllr Hulme Hunter, Cllr Keeping, Cllr Slater, Cllr Tuffley, Cllr Rand (Buckinghamshire Council) and 6 members of the public.

021/153 There were no apologies for absence.

021/154 There were no declarations of interest.

021/155 The minutes of the previous meeting of 20 July 2021 were approved.

021/156 Michelle Daly was co-opted to the Council by 3 votes to 2 in a secret ballot.

021/157 It was resolved to adopt Buckinghamshire Council’s Code of Conduct for Councillors as of 21/9/21. Passed unanimously.

021/158 Cllr Hulme Hunter reported that the Finance Report 2020/21 is now available on the website.

021/159 Planning application

21/03447/APP Brillbury Hall Farm Chapman’s Lane HP18 9TN Barn for alpaca housing: no objections

021/160 The Common

Cllr Slater suggested that the Farmer’s Wildlife Advisory Group (FWAG) report be postponed to the November meeting when more information would be available.

021/161 Brill Village Community Herd (BVCH)

Cllr Slater reported that after reviewing BVCH’s finances it was felt that they were accurate and that the reserve was justified to ensure continuity of service and not the Council’s concern. The 2011 Concept and Strategy document means that the Parish Council has an obligation to support them at the suggested current rate and she proposed that payments of £1979.25 (received from Higher Level Stewardship – HLS) plus a £420.75 contribution from the PC be continued.

Cllr Slater felt that this ongoing commitment would demonstrate a strong relationship between the two parties.

Cllr Dickinson questioned why their reserve needed to be so high. Additional money from the PC simply added to the reserve, effectively transferring money from the PC reserve to the BVCH reserve.

Cllr Keeping proposed a modification to the proposal. That the £420.75 payment be deferred until the Council has a better understanding of their requirements and the recent legal fee has been discussed directly with BVCH.

Cllr Slater’s proposal was seconded by Cllr Tuffley and carried by 3 votes to 2.

Cllr Slater’s proposal that a full financial review of Common finances since 2016 be reviewed by an outside accountant was queried by Cllr Dickinson who felt that this could be done ‘in house’. It was agreed that the Clerk would initially search out existing documents and propose what professional help might be relevant and constructive. The Clerk will provide this review within three months.

Cllr Slater proposed that in future PC finding to BVCH is referred to as ‘payments’ not ‘donations’. This was seconded by Cllr Tuffley and carried by 4 votes with 1 abstention.

021/162 The Walks

Cllr Keeping proposed that the Council finance the purchase by the Walks Committee of a flail mower. This was seconded by Cllr Hulme Hunter and passed unanimously.

Tree surgery costs were discussed. Oxford Oak Tree Surgery have quoted £2040 inc. VAT. Cllr Tuffley proposed that the Council pay this cost but in future ask for several quotes after an independent assessment of the work to be carried out. This was seconded by Cllr Keeping and passed unanimously.

Leisure and Sport

021/163 MUGA update.

Cllr Tuffley reported that she had spoken to Derek Turner who is currently managing work on MUGA and the contractors have had to delay work until November due to supply shortages. Derek Turner’s company is donating replacement trees which will be planted when the project is complete. Decisions will need to be made on the most suitable trees to plant and there will be liaison between Derek Turner, Brill School and Brill Environment Group.

021/164 Nothing to report from the Brill Society for this meeting.

021/165 Nothing to report from the Playground Committee for this meeting.

021/166 Gigaclear

Cllr Keeping reminded the meeting that Gigaclear under the Electronic Communications Code 2017 can install the network with or without a contract with the Parish Council. If the contract is signed they will pay the Council the sum of £7070.70 In discussion with Gigaclear they have agreed to bury cabinets and use existing infrastructure where possible, although they will have to install additional overhead wires but alongside existing overhead wires. In future it may be possible to agree with Openreach to share existing wires.

Cllr Keeping proposed that the Council sign the agreement with Gigaclear. This was seconded but Cllr Hulme Hunter and carried unanimously,

021/167 Communications and Consultations Report

Cllr Hulme Hunter encouraged Councillors to support the Council Facebook page and the website by engaging with content on FB and flagging up the use of the website for useful content and links.

021/168 The Oxford- Cambridge ARC

Cllr Dickinson pointed out that this is a much more complex issue than the Expressway, which the Council did oppose and is not something that the Council can influence directly. However, it was agreed the Council should adopt a ‘watching brief’, keeping abreast of developments and being aware of anything that might impact directly on the village,

021/169 Brill Parish Council Insurance

Cllr Dickinson proposed that the Council approve renewal of insurance with Ecclesiastical for 2021/22 but the Clerk will investigate including the windmill in future renewals. Seconded by Cllr Keeping and carried unanimously.

021/170 Parish Correspondence and Suggestions Database

A letter from BVCH solicitors will be discussed directly with BVCH to avoid unnecessary escalation of solicitor’s fees.

021/171 Requests

A proposal to allow Brill Scouts to use the playing field for this year’s firework display was passed unanimously.

021/172 Receipts and Payments

A proposal to approve all was passed unanimously.

August Payments

Memorial Hall £174.33
Aspire [grass-cutting] £528.00
Rob Timms £100.00
BT £92.74
N Power [street lighting] £98.31
Buckinghamshire Council [waste] £29.50
Previous Clerk final salary to 10/8 £424.34
Clerk salary £650.00
PO [stamps] £17.00`

September Receipts

Precept from Buckinghamshire Council £22,242.50

September Payments

Aspire [grass-cutting] £528.00
Rob Timms £100.00
BT £57.81
N Power [street lighting] £98.31
British Legion poppy wreath £25.00
Buckinghamshire Council [waste] £29.50
Fee for audit to PKF Littlejohn £360.00
Insurance renewal to Came and Co. £2000.29
Clerk salary £650.00
Oxford Oak Tree Surgery (MUGA) £2400 (to be reimbursed on completion)