MINUTES OF THE MEETING OF BRILL PARISH COUNCIL

ON TUESDAY october 21st 2025 aT 7.45PM

IN BRILL MEMORIAL HALL

(draft until approved at next meeting)

Present: Cllr Springs (Acting Chair), Cllr Wilson, Cllr Tuffley, Cllr Fisher, Cllr Slater & Cllr Connelly and 4 members of the public were in attendance. 

Updates and questions from members of the Public: No questions raised

025/046 To receive apologies for absence.
Apologies were received from Cllr Newman

025/047 To receive any declarations of interest.
Cllr Springs declared an interest in item 025/052 – Village Green

025/048 To approve the minutes of the meeting held on 16 September 2025.
Cllr Tuffley proposed the minutes as a true record of the meeting, seconded by Cllr Fisher and unanimously approved

025/049 Finance: To receive the monthly finance spreadsheet
The Council confirmed receipt of the monthly financial spreadsheet

023/050 Planning applications
There were no applications for review

025/051 Communications Database: To review the recent communications 

Fix My Street Consultation
The Clerk to register an interest in joining the ‘Fix my Street’ Working Group

BSSC cost of over seeding?
The Council requested further information regarding the cost of the Overseeding on the Football Pitch

Gigaclear work on the Common
The Council has no objection in principle to the work along the track, but to ensure the suitable Wayleave is in place, the works are confined to the track and all damage to the track is repaired as it was.

Land West of Thame Road
The Council resolved to respond to the request for information regarding the land to the west of Thame Road, informing the member of the public that records of planning enforcement will be held with Bucks Council and that they will be best placed to provide an answer to the query. 

025/052 Village Green

The installation of a path across the Green to the Church
The Clerk updated that the original contractor no longer installs grasscrete. The Council to seek alternative providers

025/053 The Common / The Walks

Windmill car park potholes / signage
Cllr Fisher has met with Mark Cherry who will provide the cost of the work to the car park. This will also include the cost of replacing the current rotten wooden posts. Cllr Springs proposed to also request Mark Cherry to install two wooden posts to demark suggested accessibility parking spaces. This was seconded by Cllr Slater and unanimously approved. The Council to put out signs two weeks in advance to confirm no parking in the car park on the date(s) of the work being carried out. Cllr Fisher to clarify with Mark Cherry regarding the removal of the shingle at Norcott’s Kiln

Cuckoo Close Farm
Cllr Fisher proposed requesting Mark Cherry to move the stones off the Common and placing them inside the property boundary of Cuckoo Close Farm. Cllr Tuffley seconded and it was unanimously approved

Drainage at Span Green
No update to report

Ranger Project update
Cllr Slater confirmed that the Ranger role had been filled, with Fiona Bennet-Meere accepting the role. Fiona has a lot of experience as a Ranger and managing a heritage lottery project. The Clerk will be the line manager, with a Primary Councillor overseeing the project as well as a secondary Councillor. Cllr Slater will be the Primary Councillor with Cllr Tuffley the secondary. The induction day will be on 3 November 2025. A full update for the village will be included in the Newsletter. Cllr Slater confirmed that at the interview process the standard of candidates was higher, with 14 applicants and 7 interviewed by Cllr Slater, The Clerk and Alex Cruickshank 

Payroll
With the increase of staff employed by the Council, Cllr Fisher proposed engaging JE Accountants to manage the Payroll for the Council. Cllr Slater seconded and was unanimously approved.

025/054 Request for the Installation of permanent Floodlights on the MUGA: To discuss the proposal for permanent floodlights to be installed on the MUGA and Parish Council funding to the project
Cllr Fisher proposed using T&D Electrics to install the permanent floodlights on the MUGA, seconded by Cllr Tuffley and unanimously approved. The Council reiterated the conditions that the floodlights would need a cut of switch stopping them from being used after 10pm and the lights being on a push button timer which would last for no longer than an hour. The Council thanked Graeme Hope and the Brill United Football Club for the hard work in establishing the quotes and additional funding for the project.

025/055 Remembrance Sunday: To confirm the arrangements for Remembrance Sunday
The Clerk confirmed that the wreaths for remembrance Sunday have been ordered. Cllr Tuffley proposed Cllr Fisher to lay the poppy wreath, Cllr Slater seconded and unanimously approved. Cllr Tuffley proposed Cllr Springs to lay the wreath in remembrance of the animal killed in service, seconded by Cllr Slater and unanimously approved.

025/056 Roads & Traffic – To discuss the following road matters in the village
Overgrown Hedges
Cllr Tuffley proposed Mark Cherry cutting the hedges on all routes in to and out of the village, seconded by Cllr Slater and unanimously approved       

Confidential Session: To follow the conclusion of the public meeting if required. No Confidential Matters were raised.

Meeting closed at 21:16

025/057 Income & Expenditure

Income 17 September – 20 October 2025
Precept – 2nd Instalment £28,000

Expenditure 17 September 2025 – 30 September 2025
Service Charges £5.67
EDF - Street Lights £77.92
R Damerell - Clerk Salary £1,109.13
HMRC - PAYE £118.58
BVCH Quarterly Payment £765.00
Service Charges £8.50

1 October 2025 – 20 October 2025
Bucks Council – Emptying Bins £38.35
AJ Gallagher – PC Insurance £3,285.08
Aspire – Grass Cutting – Walks Cut £576.00
Aspire – Grass Cutting – September £528.00
Hannah Hunter – Website £200.00
MP Printers – Bus Timetables £49.00
Sparkx – Street Light assessment & repair £282.00
HP – Ink £13.49
Squarespace - Website £8.40
Rob Timms – Bins and fence repair £135.00
Rob Timms – Emptying bins £120.00
James Tuffley – Common Volunteers First Aid Kit £55.08
Open Spaces Society – Annual Subscription £45.00
The Brill Society – S137 Request £1,000
BT - Utilities £96.43
Oxford Oak Tree – Tree Work in the Walks £1,440
Bank Charge £4.67