MINUTES OF THE MEETING OF BRILL PARISH COUNCIL
ON TUESDAY July 15th 2025 aT 7.45PM
IN BRILL MEMORIAL HALL
(draft until approved at next meeting)
Present: Cllr Newman (Chair), Cllr Wilson, Cllr Tuffley, Cllr Springs, Cllr Fisher & Cllr Connelly and 3 members of the public were in attendance.
Updates and questions from members of the Public: No questions were raised by the public. One member of the public stated that they would be recording the meeting
025/021 To receive apologies for absence.
Apologies were received for Cllr Slater
025/022 To receive any declarations of interest.
Cllr Newman raised an interest in item - 025/030 Brill Sports & Social Club as a Director of the Brill Sports & Social Club
Cllr Fisher declared an interest in item 025/028 Section 137 Requests - To review the Section 137 request from The Brill Society as the Chair of the Brill Society
025/023 To approve the minutes of the meeting held on 27 May 2025.
Cllr Fisher proposed the minutes as a true record of the meeting, seconded by Cllr Tuffley and unanimously approved
025/024 Finance:
To receive the monthly finance spreadsheet
The Council confirmed receipt of the monthly financial spreadsheet. The Clerk and Cllr Wilson to review the Spreadsheet to see any improvements can be made in order for this to be more accessible for residents
Financial Reports for the website
The reports for the website will form part of the review by the Clerk and Cllr Wilson
023/025 Planning applications
Applications for review
Planning Ref 25/A0946/DIS
Address 17 The Green Brill Buckinghamshire HP18 9RU
Proposal Application for approval of details subject to condition 4 (details of door, architrave and ironmongery of listed building consent 25/00946/ALB
PC Comments Neutral
025/026 Communications Database
To review the recent communications No matters were raised that are not already on the Agenda
025/027 Village Green
The installation of a path across the Green to the Church The Clerk to check on the progress made by the previous Council on the installation of the grasscrete across the green to the church path
025/028 The Common / The Walks
To receive an update on the Common:
Windmill car park potholes / signage
The Clerk to chase Mark Cherry on the Potholes and removal of the Pea shingle.
Cllr Fisher to also explore other contractors who could provide a quote to carry out the work.
Motorhomes – The Clerk raised the concern of a resident about a recent motorhome in the Windmill Car park, who also were lighting barbecues on the Common
The Council resolved during the summer months to install a temporary sign at the entrance to the car park stating no overnight parking in the car park.
Fencing erected at Norcott’s Kiln
Cllrs Fisher & Connelly met with residents, who requested the fencing be moved back to facilitate more parking.
The Cllrs had no objection to move the fence back approximately 8ft, to allow an emergency vehicle turning circle.
The Council re-iterated that much of this topic could have been avoided had there been better communication between parties.
The new resident at Number 3 Norcott’s Kiln has agreed to install a stock proof fence around their boundary of the Common.
The Council noted the approval of the planning application at Number 3 Norcott’s Kiln by Bucks Council. The council also noted the condition which stated: ‘The applicant is reminded to check and obtain the necessary approval/confirmation prior to any works taking place on or near the 'Common Land'. For clarity, this permission does not remove or override the need to seek confirmation and /or approvals on any restrictions already in place’.
The Council resolved to write a letter to the residents at 3 Norcott’s Kiln to remind the residents of this condition.
The Council agreed that should this be satisfied that they would not have any objection to a skip being placed on the Common or building materials on a temporary basis but the Council would require notice of the arrival of the skip and materials and a clear determined area where these could be placed.
Sheep in the Walks
Cllr Fisher updated the Council that he had met with shepherd and has received assurances that that they have the relevant insurance and movement documents. The Council requested that they receive copies of these documents and in regards to the insurance on an annual basis whilst sheep graze in the Walks.
The shepherd has requested that communication of the movement of the sheep is more widely spread on social media / website etc. The Council agreed but would require a week’s notice of the sheep’s movement.
The Shepherd would also require a week’s notice should the Council request for the sheep to be removed from the Walks.
The Council agreed for temporary signs to be on the gates when the sheep are in The Walks.
The shepherd asked for the gate between the two field in the Walks be locked whilst the sheep are in the field as it is often left open meaning the sheep move between the fields. The Council noted the current gate post is broken but will look into repairing this.
The shepherd confirmed that the timings for the sheep to be placed on the Walks depends on their grazing at that time, but this will generally be between April – May and late autumn & early winter.
The Council agreed to install a coded padlock to the entrance gate on the Windmill side of the Walks.
A member of the public asked if the sheep were a part of the Common Management Plan, if the Walks are over grazed and raised concern about the amount of time the sheep are spending in the pond area which is currently dry.
The Council responded that it would check the use of sheep in the Management Plan, whether the use of the sheep does over graze the Walks and if there are any issues with the sheep being in the dry area of the pond.
Cuckoo Close Farm
Cllr Tuffley confirmed he had visited the site on four occasions, however each time the owner was not present.
The Council resolved to write to the owner to inform them that if the stobs are not removed within 28 days the Council will remove them from the Common and place them within property boundary
Grass Cutting on the Walks
The Clerk to chase quotes for a cut of the grass in the Walks.
Hybanks Fence
Cllr Tuffley visited the site and spoke to the resident without resolution
The Council resolved to contact BVCH to request they install a section of electric fence across the gap in the hedge.
Bollard by Monks Hill Corner
The Clerk and Cllr Fisher have discussed the installation of a bollard in a metal sleeve by Monks Corner.
The Council to also obtain a quote to install bollards on the corner of North Hills adjacent to the Walks, following a number of motorhomes using the area for overnight stays.
Drainage at Span Green
Cllr Fisher to contact the land owner of the neighbouring field to progress the situation regarding clearing the ditch, with the Clerk to contact the Land Manager.
025/029 Section 137 Requests
Cllr Fisher removed himself from the discussion and vote on this item
To review the Section 137 request from The Brill Society
Following a review and questions of the application, Cllr Springs proposed approving the application, seconded by Cllr Connelly and unanimously approved and Cllr Fisher not voting.
Cllr Fisher was returned for the remainder of the meeting
To review the Section 137 request from Brill Pre-School
Following a review and questions of the application, Cllr Springs proposed approving the application, seconded by Cllr Fisher and unanimously approved.
025/030 Electric Bikes on the Common : To review the use of electric bikes on the Common
Cllr Fisher raised the concerns over the use of electric bikes on the Common following incidents of near misses by riders of the bikes almost colliding with other users of the common.
The Council agreed to draft wording for a sign to be installed on the Common
Cllr Springs to draft the wording to send to Councillors to review and comment
025/031 Brill Sports & Social Club
Cllr Newman declared an interest in this item and removed himself from the discussion and vote.
To review the request from the Sports & Social Club regarding using the Village Green for the Brill Festival
The Council approved the request to use the Village Green for the Brill Festival
To discuss the use of Weed & Feed on the Playing Field
Cllr Tuffley proposed against the use of Weed & Feed on the Playing Field, seconded by Cllr Springs and unanimously approved, with Cllr Newman not voting.
The Council also resolved as a neighbouring land owner to the cricket pitch, to request form the Sports & Social Club the COSHH documentation of the products used on the field, notice of the use of the product and to ensure that adequate signage is erected informing any users of the playing field that the product is being used.
Cllr Newman was returned for the remainder of the meeting.
025/032 Roads & Traffic – To discuss the following road matters in the village
Surface of the Oakley Road entrance to the village
Cllr Connelly raised a concern by a resident of a large pothole on the Oakley Road in the approach to the village.
The Council resolved that the best approach is for the resident and as many other residents to report the pothole and surface to Bucks Council via ‘Fix my Street’.
Damage to the safety barrier/ handrails on Temple Street, opposite Temple Farm
Cllr Connelly raised the damage to the safety barrier.
Cllr Newman has been informed that Bucks Council have been on site to assess the damage.
The Clerk to contact the Bucks Council LAT (Local Area Technician) to ensure this has been raised to be repaired
Vehicle Weight Restriction through the village
Cllr Connelly raised the concern regarding the level of HGV’s using the village as a cut through and the danger, damage and disruption this causes.
The Clerk confirmed that a consultation had been distributed previously for an HGV exclusion triangle between Aylesbury, Bicester and Thame. This consultation has been placed on hold.
The Clerk to contact Ashley Waite to establish when this will consultation will be restarted.
Possible introduction of 20mph limit through the village
Cllr Connelly enquired at the possibility of lowering the speed limit in the village to 20mph.
The Clerk confirmed that Bucks Council’s position is that they have no objection to the reduction of speed limit to 20mph, but the Parish Council would have to pay for the survey’s, assessments and infrastructure.
Cllr Springs also added that it would also not be legally enforceable.
Confidential Session – To follow the conclusion of the public meeting - Confidential business: No Confidential Matters were raised.
Meeting closed at 21:16
025/033 Income & Expenditure
Income: 27 May 2025 – 15 July 2025
Bucks Council - Devolved Services Payment £1,984.93
UKPN - Wayleave £220.05
Expenditure: 27 May 2025 – 15 July 2025
R Damerell - Clerk Salary £1,131.19
HMRC – PAYE £54.84
Bucks Council - Bins £131.70
Graeme Hope - Flood Light £55.00
Squarespace - Website Domain £8.40
HP Ink £13.49
Canva - Subscription £100.00
BT – Utilities £96.43
Service Charges £4.25
EDF - Street Lights - Windmill £17.98
EDF - Street Lights £99.46
Dropbox - Additional License £430.34
Aspire - Grass Cuting £528.00
Aspire - Grass Cuting £528.00
Hannah Hunter - Website £200.00
R Damerell - Clerk Salary £1,131.19
HMRC – PAYE £54.84
BVCH - Quarterly Payment £765.00
Bucks Recycling – Fly Tipping removal £696.00
Bucks Council - Bins £35.20
Gordon Govier £30.00
MP Printers – Ragwort Event Poster £15.00
Sqaurespace – Website £8.40
HP – Ink £13.49
EDF – Windmill lighting £16.28
EDF – Street Lights £90.13
BT – Broadband £96.43